Accounting for couriers & delivery companies in Ontario
Courier and last-mile companies run fleets, fuel, and drivers who may be employees or contractors, with platform settlements that need reconciling to actual deliveries.
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taxifi · Couriers & Delivery Companies
This month
- Bookkeeping Current
- Payroll & source deductions Filed
- HST Filed
- Year-end tax (T2) On track
The problems we take off your plate
Settlements that hide the numbers
Platform and contract settlements are reconciled to actual deliveries, fees and adjustments included.
Fleet costs per vehicle
Fuel, maintenance, and financing are tracked per vehicle so cost-per-route is real.
Employee and contractor drivers
Each is handled correctly, with payroll or contractor reporting as applies.
What’s included
Published prices for incorporated Ontario couriers & delivery companies. Everything below is handled.
- Platform and contract settlements reconciled
- Fuel and maintenance tracked per vehicle
- Fleet tracked for capital cost allowance
- Driver payroll or contractor reporting
- Year-end corporate tax (T2), from $1,000 a year
| Area | A typical setup | With taxifi |
|---|---|---|
| Your books | Weeks or months behind | Current every day |
| Year-end (T2) | A spring scramble, billed extra | Included, no surprise invoice |
| Your accountant | Metered by the hour | Unlimited questions, flat monthly |
Driver classification is the whole ballgame
A courier business scales by adding drivers, which makes the employee-versus-contractor question the defining tax risk. CRA looks at how the arrangement actually runs — who controls routes and schedules, who owns and maintains the vehicle, who carries the financial risk, whether the driver serves other customers — rather than what the contract says.
The exposure is asymmetric. If drivers are reassessed as employees, the business can owe the income tax, CPP, and EI that were never withheld, including the employer's share, plus penalties and interest across multiple years. Genuine owner-operators with their own vehicles, their own clients, and real financial risk sit differently from drivers on your schedule in your van. Paper it properly before you scale the fleet.
Common questions
Our drivers are a mix of employees and contractors. Is that ok?
Yes. Each is handled correctly, with payroll for employees and proper reporting for contractors.
Can you reconcile platform settlements?
Yes. Settlements are reconciled to deliveries so fees and adjustments are all accounted for.
Are my drivers contractors or employees?
It depends on the substance of the arrangement. Owner-operators with their own vehicles, multiple customers, and genuine financial risk look like contractors; drivers on your routes, in your vehicles, on your schedule generally look like employees. CRA's guide RC4110 lists the factors, and the assessment lands on the business, not the driver.
What information slips do I issue to owner-operators?
Payments for services to unincorporated individuals generally require a T4A above the reporting threshold, while payments to corporations generally do not. If any of the work falls under construction, different rules can apply. Worth settling once for your standard driver arrangements rather than case by case.
Books and taxes for your courier company, done
Bookkeeping from $99 a month, accountant-reviewed from $299, corporate T2 from $1,000 a year. Prices are published; a call confirms the fit.
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