Accounting for moving companies in Ontario
Moving companies run trucks, seasonal crews, and per-job billing, with fuel and vehicle costs and equipment financed over time.
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taxifi · Moving Companies
This month
- Bookkeeping Current
- Payroll & source deductions Filed
- HST Filed
- Year-end tax (T2) On track
The problems we take off your plate
Per-job billing
Revenue and costs are tracked per job so you can see which moves and routes actually pay.
Seasonal crews
Payroll scales with your season, with source deductions remitted to CRA on time either way.
Trucks and equipment
Trucks and gear are claimed over time through capital cost allowance, tracked by your accountant.
What’s included
Published prices for incorporated Ontario moving companies. Everything below is handled.
- Per-job bookkeeping and revenue tracking
- Crew payroll and source deductions
- Trucks and equipment tracked for capital cost allowance
- HST returns prepared and filed
- Year-end corporate tax (T2), from $1,000 a year
| Area | A typical setup | With taxifi |
|---|---|---|
| Your books | Weeks or months behind | Current every day |
| Year-end (T2) | A spring scramble, billed extra | Included, no surprise invoice |
| Your accountant | Metered by the hour | Unlimited questions, flat monthly |
Interprovincial moves change which tax rate applies
Where a move starts and ends determines the sales-tax treatment. Freight and moving services are generally taxable, but place-of-supply rules mean an intra-Ontario move and a move from Ontario to Alberta can carry different rates. A moving company that bills every job at the Ontario rate is either overcharging customers or under-remitting — both get fixed eventually, usually the expensive way.
The other two pressure points are fleet and labour. Trucks, trailers, and equipment are capital assets deducted over time through capital cost allowance rather than expensed at purchase, and fuel, insurance, and maintenance need clean records. Seasonal crews raise the employee-versus-contractor question that CRA answers by looking at how the relationship actually works, not what the agreement says.
Common questions
Can you handle a seasonal crew?
Yes. Payroll scales with your season, with source deductions remitted to CRA on time.
Do you work with incorporated movers?
Yes. Incorporated moving companies are a core fit.
Do I charge Ontario HST on a move to another province?
Not necessarily. Place-of-supply rules determine which province's rate applies to a freight or moving service, so interprovincial moves may not carry the Ontario rate. Companies operating across provincial lines should have the rules applied to their actual route mix rather than defaulting every invoice to the home-province rate.
How do I write off my trucks?
Vehicles and trailers are generally capital assets, deducted over time through capital cost allowance rather than expensed in the year of purchase, with financing interest typically deductible as it is paid. The applicable class depends on the asset, which makes this a set-it-up-once conversation with your accountant.
Books and taxes for your moving company, done
Bookkeeping from $99 a month, accountant-reviewed from $299, corporate T2 from $1,000 a year. Prices are published; a call confirms the fit.
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