Accounting for physiotherapists in Ottawa
Physio clinics balance insurer billings, patient payments, and a team of practitioners who may be employees or contractors, which changes how they're paid and reported. In Ottawa, taxifi handles it online: books current every day, filings on time, and a Canadian accountant reviewing and signing every file.
CRA EFILE authorized · Every file reviewed by an accountant · Switching is free — about an hour of your time
Physiotherapists in Ottawa, books handled
Ottawa's economy runs on government, tech, and a deep bench of professional and trades businesses. taxifi is built in Ottawa, so serving incorporated businesses here is home turf.
For physiotherapists specifically, taxifi covers the work below as part of one flat monthly price, with Ontario’s HST, WSIB, and Employer Health Tax handled inside the service:
- Bookkeeping for insurer and patient billings
- Payroll or contractor reporting for practitioners
- HST handling for taxable and exempt services
- Year-end corporate tax (T2), included
What we take off a Ottawa physiotherapy clinic’s plate
Insurer and patient billing
Insurer claims and patient payments are reconciled so your books reflect what you actually earned.
Employees or contractors?
Whether your practitioners are employees or contractors changes how they're paid and reported; we handle each correctly.
Growing to a second location
Multi-location books are tracked distinctly and rolled up for the corporation, so growth doesn't muddy your numbers.
Why Ottawa physiotherapists choose taxifi
taxifi was built in Ottawa, and the home market is a distinctive one: an economy anchored by the federal government and everyone who serves it, a bilingual client base, and steady suburban build-out from Kanata to Barrhaven to Orléans. Demand here is stable rather than boom-and-bust — which makes messy books an unforced error.
For Ottawa's physiotherapists, the day-to-day reality is HST-exempt billings on the revenue side and unrecoverable HST buried in almost every clinic cost. taxifi's AI keeps the books current every day and a Canadian accountant reviews and signs the filings, so the clinic's real economics are visible every month, not once a year.
Common questions
Do physiotherapists charge HST in Ontario?
Physiotherapy services provided to individuals are generally HST-exempt — but exempt cuts both ways: you don't charge HST on treatment, and you also can't claim input tax credits on most of what the clinic buys, so the HST on rent, equipment, and supplies is a real cost of running a Ottawa clinic. Books that understand that produce honest margins; books that don't quietly overstate them.
What if my clinic also sells products or offers services that aren't exempt?
Then you may be a mixed supplier — exempt treatment alongside taxable sales like certain products or non-treatment services — and that can create an HST registration and a proration question that catches clinics off guard. The right answer depends on your actual revenue mix; it is exactly the kind of thing your accountant should look at before CRA does.
Does taxifi work with Ottawa businesses that serve the federal government?
Yes — a lot of Ottawa work traces back to government directly or through prime contractors, and that world runs on paperwork: proper invoices, clean records, and books that stand up when a prime or an auditor asks questions. Books that are current every day make that side of Ottawa business life routine instead of a scramble.
I already have a bookkeeper or accountant in Ottawa. How hard is switching?
The switch is free: we deal with your current provider directly, collect your file and history, and take over the monthly work. Any catch-up is scoped and priced before you commit. Your part is about an hour, and mid-year is fine.
Your Ottawa physiotherapy clinic, books and taxes handled
One flat monthly price for incorporated Ontario businesses, quoted live on a short call.
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