Bookkeeping services in Ottawa
Bookkeeping, HST, payroll, and year-end corporate tax for incorporated Ottawa businesses. Books current every day, signed by a Canadian accountant; prices published.
CRA EFILE authorized · Every filing signed by an accountant · Switching is free — about an hour of your time
An Ottawa firm, for how Ottawa actually earns
taxifi is based in Ottawa, which means we see the same patterns repeatedly. A large share of incorporated businesses here are consultants and contractors serving federal departments, technology companies out of Kanata, and professional corporations. Very few of them have smooth monthly revenue.
That irregularity is the defining bookkeeping problem in this city. Income arrives in lumps tied to contract milestones or procurement cycles, and the tax owing on a strong quarter has to be set aside rather than spent, because the next quarter may be quiet.
Contract income and instalments
A corporation whose income arrives unevenly still faces instalment obligations calculated from prior-year figures. A good year triggers instalments that land during a slower one, and owners who do not see that coming end up borrowing to pay them.
Books that are current tell you what you owe before it is due rather than after. Our guide on corporate tax instalments explains how the amounts are set and when the schedule starts.
Consultants, subcontractors, and classification
Government-adjacent consulting often involves layers of subcontracting, where a prime contractor engages specialists who may in turn engage others. Whether each of those people is an employee, a contractor, or a personal services business matters, and the personal services business rules are punitive when they apply.
If your corporation has essentially one client and you work under their direction, that is worth reviewing rather than assuming. It changes your tax rate materially.
Professional corporations
Ottawa has a high density of medical, dental, legal, and engineering professional corporations. Those carry their own considerations: what can be paid to family members, how to handle the exempt and taxable HST split in health practices, and whether the deferral a professional corporation offers is actually useful given how much income you draw personally.
Our guides on paying family members and salary versus dividends cover the recurring questions.
Local, without needing an office visit
Being based here means we know the market. Working online means you are not limited to whoever is within driving distance, and setup, approvals, questions, and filings all happen without a meeting. Books current within twenty-four hours, signed monthly by a Canadian accountant.
The office, if you would rather talk in person
taxifi is at 1167 Wellington Street West in Wellington Village, Ottawa, Monday to Friday from 9 to 5. Most clients never need to come in — the books, the questions, and the filings all happen online — but the door is there, and so is the founder.
What’s included
- Daily categorization and reconciliation of every transaction
- Bank, credit card, and loan accounts balanced every month
- A monthly report reviewed and signed by a Canadian accountant
- HST returns prepared and filed on your schedule
- Payroll and source deductions remitted to CRA on time
- Year-end corporate tax return (T2), bundled into your monthly price
- Unlimited questions to your accountant, year-round
Also in Ottawa: Payroll services · Professional Corporations · Real Estate Agents · Small Business Accounting
More on bookkeeping: Bookkeeping services · For small business · Online bookkeeping · Outsourced bookkeeping · Catch-up bookkeeping · Toronto · Ottawa · Mississauga · Bookkeeper vs. accountant · Bookkeeper vs. AI accounting
All four services: Bookkeeping · Tax · Payroll · Business advisory
What clients say
★★★★★ 5.0 on Google · every quote verbatim
“So grateful I don’t have to bang my head against the wall navigating other bookkeeping systems, trying to create my own, hunting for a report and then trying to figure out what it actually means. Taxifi speaks in language I understand, and because of that I have a much better handle on, and feel more in control of, my finances. The Taxifi team is amazing and responsive, and the system itself is so user-friendly. I genuinely feel like they’re invested in my success. Highly recommend!”
“Taxifi has been a lifesaver for our small business. An all in one service that has taken away the stresses of worrying about the complicated tax system. They are responsive, professional, and a big time help all around! Would 100% recommmend to any business.”
“As a small business owner the last thing I want to do is my book keeping and accounting. Taxifi has made this process so easy. The team behind this company is incredible! Thank you and I’m excited to have one less thing to worry about this year!!”
Common questions
Are you actually based in Ottawa?
Yes. Taxifi AI Inc. is based in Ottawa, Ontario. Work is handled online, with client data stored in Canada, so you get a full team without an office visit.
My income is lumpy because of contract cycles. Does that matter?
It matters a great deal. Instalment obligations are calculated from prior-year figures, so a strong year triggers instalments that land during a slower one. Current books tell you what to set aside before it is due.
I consult mainly for one client. Is that a problem?
It is worth reviewing. If your corporation has essentially one client and you work under their direction, the personal services business rules may apply, and they change your tax rate materially. Raise it on the call.
Do you work with professional corporations?
Yes, and they are common in Ottawa. Medical, dental, legal, and engineering corporations each bring their own questions, including the exempt and taxable HST split in health practices and what can be paid to family members.
Your Ottawa books, current every day
Bookkeeping from $199 a month, accountant-reviewed from $299, corporate T2 from $1,000 a year. Prices are published; a call confirms the fit.
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